The Alpine Lake Proposal

  • Prices below are with the confirmation of tax-exempt status and with a Master Bill
    • One bill will be generated for all hotel lodging and meals at the lodge
  • One Primary Contact person to be assigned as the designee of the group and responsible for all communications/decisions related to the group/event
  • A deposit of $500 is due by March 1, 2020, to reserve the lodge for banquet services
  • Hotel Lodging, 2 nights (Group Rate Applied)
    •  $90 per night ($180), per room
      • *Special promotional rate
      • Check-in Friday, May 29, 2020 at 4 pm
      • Check-out Sunday, May 31, at 11 am
      • 15 double rooms available for the group
        • 1st floor
          • 10 double rooms
        • 2nd floor
          • 5 double rooms
      • Room List due May 1st to mike@alpinelake.com
        • Rooms that are not booked by May 1st, will be released from the block
    • A Credit Card is required for the room block hold by March 1, 2020
  • Cabin Rentals
    • Cabin rentals are arranged through the Rental Program
      • 304-789-2481, x156. Erica Dalton
  • Banquet Services
    • 2 meals, Social and Lunch
      • Date and times to be confirmed
      • Estimated 25 -30 guests
    • Social, Lakers Lounge
      • Finger foods, $6 per person (inclusive of gratuity)
        • Turkey and Ham pinwheels
        • One Bartender, Cash Bar
        • No outside food or beverages permitted
    • Lunch, Mt. Laurel Room
      • Buffet, $15 per person (inclusive of gratuity)
        • Choose 1, Roast Pork Loin, Ham or Fried Chicken
        • Choose 1, Mashed Potatoes w/ gravy, or Scalloped Potatoes
        • Choose 1, Green Beans, Corn, Carrots
        • Dessert, Chef’s Choice
        • Coffee, Tea, Soda, Water, Iced Tea
        • ***Salad and Rolls can be added for an additional cost
    • Facility Rental / Fees / Services – $2.50 per person
      • Lakers Lounge & Mt. Laurel Rooms for the banquet services
        • Rental $400 per day (waived)
      • Rhododendron Room for Meeting
        • Rental $125 per day (waived)
      • Technology Services
        • Fees waived
        • Microphone, podium and projector screen available for use
          • Projector and laptop to be provided by the client
      • The group is responsible for setup/cleanup/arrangement of tables, chairs
        • Staff Service for setup/arrangement is optional for an additional $600

The above proposal gives the WV Department the opportunity to host a Convention in a family friendly location and atmosphere that we have been discussing for years.  The state of the Department finances does not allow this to happen without some commitment from members to attend.  The timing of this could be a lot better since the date for commitment by the Department is 1 March.

The Department’s finances will be in much better shape next year since we have added a sixth Post with the seventh coming soon.  There is also the possibility of an eighth in the coming months.

We have sent an email to all Posts outlining the proposal and asking for all members to be notified of the Convention and asking them whether or not they would like to participate in the Convention  (the Convention is open to all members of the Department).  Although the Convention is the 29th through the 31st of May, because of the deadline of March 1 to provide the money for the hold of rooms and facility we will need to decide whether to do this or not before the end of February.

If you are interested in attending the Department Convention at Alpine Lake, please contact us and let us know of your interest.